Take a minute to check your details

It's important to keep your personal information up to date in Employee Self Service (ESS). Accurate information helps ensure you receive important communications and that your records remain correct.

Why it matters

In an emergency

Up-to-date contact information means managers can quickly contact the right person if an emergency occurs.

Making sure you’re paid correctly

Accurate address and bank details help ensure you are paid on time and into the correct account.

Access to important information

Keeping your work and personal email addresses up to date helps ensure you receive important information, such as pension updates and employment-related communications.

Updating your details is particularly important as final payslips and P45s will be sent to leavers by email using their personal email address. A P45 shows how much tax has been paid during the tax year up to the point employment ends.

We also encourage colleagues to review and update, where appropriate, their:

• Disability information
• Religion or belief information
• Ethnicity information
• Gender identity information

What you need to do

Use Employee Self Service (ESS Lite) to:

• View your monthly payslip
• Update your personal information
• Access notifications and employment information

If you are not already registered for ESS, registration is straightforward and allows you to access your information from a mobile phone, personal device or computer whenever you need to.

Register here - Register for ESS

You will need:

• Your personnel number (available from your line manager)
• Your National Insurance number

Please note

Some fields, such as nationality, cannot be updated through ESS. If information is incorrect or missing, please raise an IBC enquiry to have your record updated.

Taking a few minutes to review your details now can help avoid problems later and ensure important information reaches you when you need it.