School Workforce Census Update

As previously advised, this year’s School Workforce Census (SWC) will be completed through the IBC Portal.

Test data provided by IBC has highlighted some common errors, mainly:

• Temporary contracts where the end date has passed but the employee remains on payroll.
• Absence records incorrectly showing a Saturday or Sunday.
• Missing employee information, such as ethnicity or disability.

What happens next?

• Schools with a high number of errors or incorrect absences will be contacted directly by an OCC Systems Team officer, who will support the person responsible for the SWC to resolve them.
• Where there are three or fewer temporary contract errors, the headteacher will receive an email identifying the records requiring review and the action needed.

All errors must be corrected before the Census is uploaded to COLLECT.

Please ensure any corrections to employee records are made by 17 November, after which payroll will be closed.

For missing ethnicity or disability information:

• If information has been requested but not yet supplied, record “information not yet obtained”.
• If an employee has declined to provide the information, record “refused”.
• “Prefer not to say” is a valid response and will not generate a query.

Please refer to the attached School Workforce Census guidance (docx, 25kb) for further information. For urgent queries, contact schoolworkforcecensus@oxfordshire.gov.uk.