Our Clerking Service provides a team of professional and knowledgeable clerks able to provide advice, guidance, and administrative support to all types of governing boards across Oxfordshire.

Our Clerks are supported by Governor Services and are kept up to date with the latest educational and legislative developments.

Standard subscription

Our standard subscription is delivered to boards under a service level agreement (SLA) and includes the following.

  • The Clerking of six full board meetings
  • Proactive support with agenda setting, liaising with the Chair and Headteacher to prepare a focused agenda for governing board meetings
  • Liaising with those preparing papers to make sure they are available on time, and distribute the agenda and papers are required by legislation
  • Attendance at meetings to take minutes and provide advice on governance issues, when required
  • Drafting minutes of meetings, indicating who is responsible for any agreed actions with time scales, and send to the Chair and Headteacher within 7 working days of the meeting
  • Supporting the board in maintaining records of policies and procedural documents
  • Maintaining membership records and advising governors and appointing bodies in advance of the expiry of a governor’s term of office and the impact of this on the board’s capacity, diversity, and skills mix

Find more information, including our charging structure, in our Clerking 2022-23 Service Level Agreement (pdf format, 315Kb).


View our clerking training and resources documents.

What our customers say

"I want to extend year-end thanks to our dedicated Clerk for her knowledgeable support this year. We were asked to print minutes from FGB meetings for Ofsted, and as I sat in the school reception reading over them again on the day of Inspection, I was reminded how lucky we are to have such a skilled and dedicated clerk. Thank you!"

Specialist panel work

Our team of experienced Clerks can support specialist panel work, including:

  • complaints
  • suspension and exclusion panels
  • HR panels.

Discuss your requirements

If your board is considering subscribing to the Clerking Service or you require support with specialist panel work, please contact  or clerking.service@oxfordshire.gov.uk to discuss your requirements in full detail.

Ruth Pangu, Clerk to Governors Team Lead