Year End Actions

Purchasing year- end deadlines 

We're almost at the end of the 2024/25 financial year, so make sure you’re on top of your purchasing actions in the run up to 31 March. 

31 March 2025 – last day to: 

• Approve invoices for service shop purchase orders (POs) 

• Review all open orders (including service orders) before the end of the financial year. 

 If you need to close a purchase order this should be done using PO Master 

• Where service orders (service shop) are used up (all invoices have been received) close down the order 

• If you’re closing down service orders and raising new ones in April (for the start of the new financial year) remember to let your suppliers know – make it clear they should be using the new PO not the old one. 

This will avoid invoices being rejected in IBC because the wrong PO has been used 

• Confirm price blocked invoices can be paid. 

4 April 2025 – last day to: 

• Complete goods receipts to allow invoices for Simple Shop and eStore (POs) to be paid. The posting date must be recorded as 31st March 2025. 

If you have an open service order and are still expecting services to be delivered and invoices issued in the next financial year it is not necessary to close this down. Guidance about closing purchase orders, goods receipting and approving invoices can be found on the IBC guidance pages by searching for ‘PO’