This page includes instructions on recruiting and paying new and existing supply teachers using the IBC self-service tools
There may be times when you need extra staff at short notice, to cover short term peaks in work or team absence.
Employing agency workers is expensive. Having a list of supply teachers you can call on, is an efficient and cost effective way of flexing your staffing levels.
What is a supply teacher?
Supply teachers are employed on an irregular, ad-hoc basis. There is no obligation to offer them work and no obligation on their part to do the work offered.
Note 1: Supply teachers will accrue employment rights if they work regularly over a long period. For example, if they work regularly for 12 weeks or more, they are legally entitled to a contract of employment.
Note 2: If you re-engage an existing supply teacher who hasn’t worked for you in the last 12 weeks, please remember to recheck their DBS Certificate, preferably through the Update Service. If your supply teacher isn’t registered with the Update Service and you haven’t used them in the past 12 weeks, you should request a new DBS Certificate.
You will need to set up your supply teacher in the same way you set up a casual worker. Guidance on how you can do this can be found on the IBC guidance pages.
You can use the standard claim form (docx format, 135Kb) to record the number of hours your supply teacher has worked.
You should then use the IBC Portal Enter Time Worked app to enter these hours so that your supply teacher can be paid. The following screen shots will guide you through the correct process.