School closures help

Guide for the School Closures System

The school closures system is used by schools to report when schools are closed for snow, building faults, industrial action etc. This information is shown on the public website for parents to see.

The school closures system is used to report when schools are closed for snow, building faults, industrial action etc. This information is shown on the public website for parents to see.

The Oxfordshire County Council Schools Team report all the closures on behalf of all the Schools via Drupal System.

To request access to Drupal system must be raised via the ICT Service Desk https://intranet.oxfordshire.gov.uk/cms/content/ict-support

Note: School Team Manager must approve this request.

The school closures reporting functionality is provided by Oxfordshire County Council’s web content management platform, called Drupal, on which all the council’s web To log into the public website, go to https://www.oxfordshire.gov.uk/user - this will present a login box, shown below [Fig. 1]. Log in with your OCC username and password.

 

log in

Fig. 1: Login box.

Once logged in, you will be taken to your user page and you will see that there is now a toolbar showing at the top of the webpage [Fig. 2].

home page

Fig. 2: The User toolbar.

Click on Manage and you will then see the School closures menu [Fig. 3].

user bar

Fig. 3: The Manage toolbar showing the School closures menu.

Hovering over the School closures menu will show the options available to you [Fig. 4].

menu

Fig. 4: Options available on the School closures menu.

The School Closures menu

School closures admin view

From the School closures menu, you can carry out all the action you need to do. The School closures admin view will show you a full list of all the closures recorded on the system [Fig. 5].

 

table

Fig. 5: School closures admin view

The admin view allows you to view and update all closure records, with the newest at the top. To edit any of the existing records, click on the Edit link to the right of each row. To find or filter the results, use the fields at top of the page, and press Apply to apply your filter criteria. To clear your criteria, simply blank the filter fields and press Apply, or just select School closures admin view from the School closures menu again. You can also sort this list by clicking on any of the blue headings.

Creating a school closure

From the School closures menu, click on Create a school closure. This will load up the data entry form [Fig. 6]. Filling out this form is very simple and self-explanatory.

closure

Fig. 6: Blank school closure data entry form.

The School field is an autocomplete field. If you start typing the name of a school, a list of possible matches is displayed. Click on the relevant school to complete the text entry [Fig. 7].

find school

Fig. 7: School autocomplete field.

Once you have completed recording the details of a closure [Fig. 8], press Save and you will be taken back to the admin view with your new closure at the top of the list.

record closure

Fig. 8: Completed closure form.

Deleting a closure

If a closure has been erroneously created, you can easily delete it. Go the admin view and click on the Edit link to the right of the record you wish to delete. At the bottom of the page there will be a Delete link [Fig. 9]. Click on this and you will be asked to confirm you wish to delete the record. If you confirm, the record will be permanently deleted and will not show on any reports or downloads.

delete

Fig. 9: Delete link.

Downloading closure information for reporting

At any time, you can download all the closure records into .CSV format suitable for opening in a spreadsheet. This will allow you to sort/filter/aggregate information as required. To download the data, simply select Download all school closures from the School closures menu.

A download will start and you will then be able to open the file in a suitable application such as Microsoft Excel [Fig. 10]. sites are run. 

csv

Fig. 10: Closure records downloaded and opened in Excel.

School Closures are a specific type of content on the public website and users of the School Closures system can create this type of content.

User guide